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Contract
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Once the youth exchange has been approved, a financial
agreement (contract) with the beneficiary will govern the use of the
Community funds. The sending and host groups undertake to fulfill their
contractual obligations. They should implement the project according to
what is set out in their application. It is the shared responsibility of
the host and sending groups to implement the project as specified in the
application and to ensure evaluation and follow-up. The sending group is
responsible for justifying travel costs and, together with the host group,
the costs of preparing the participants and planning the project. |
The European Commission, or a National Agency, may carry out on-site visits to
check that all contractual obligations are being properly fulfilled.
If, in the course of the project, unforeseen circumstances disrupt its
implementation, the partners should immediately contact their National Agencies,
or the European Commission, to make appropriate arrangements.
Failure to carry out the project as agreed could lead to the National Agency, or
the European Commission, recovering part, or all, of the grant.
Insurance
Both sending and host groups are obliged to arrange respectively for their
group's insurance. This must cover illness, accident, death, permanent
disability and repatriation in case of serious illness or accident. Insurance
must also cover civil liability and the loss of identification and travel
documents. This insurance must be complementary to cover under national social
security systems, if the young person benefits from this by virtue of an E 111
or similar form.
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Insurance contracted by the European Commission is recommended to both sending
and host groups, particularly those sending organizations running mobility
activities in the context of third country cooperation. However, they may also
deal with other insurance companies, as long as the quality of the cover is the
same. |
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Additional information regarding the insurance recommended by the European
Commission is available from the National Agencies or National Coordinators.
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