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How to initiate an E. V. S project?
For a volunteer
In most cases, volunteers themselves take the initiative by contacting sending
and sometimes host organizations.
The first step is to find a sending organization and together consult the
database of approved host organizations available on the Internet (please
contact your National Agency for access, see Annex). Volunteers can also contact
a sending organization which has already established contact with a host
organization.
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For a sending organization
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A sending organization can consult the database of host organizations, which can
be accessed by various means. Please ask your National Agency (see Annex) for
details. It can also re-establish contact with partners with whom it has
collaborated before, provided that they are already approved as E. V. S host
organizations. |
For a host organization
Before approval as a host organization
All host organizations must be approved by the European Commission. As a first
step, the host organization fills in an expression of interest form and submits
it to the National Agency (check with your National Agency regarding when to
submit your expression of interest). Selection panels, regularly convened by the
European Commission, assess these expressions of interest. If an organization's
host expression of interest is approved, it is included in the host organization
database and the host organization can start to look for a sending organization
and a volunteer. Please note that approval of a host expression of interest does
not automatically guarantee that any project application's) will be approved for
funding.
After approval as a host organization
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Potential volunteers and sending organizations can consult the host organization
database (to access this database, please contact your National Agency), where
all project descriptions are recorded. A host organization may be contacted at
any time by anyone seeking to establish a partnership. If the host organization
already has a partner and has specified this in its expression of interest, this
will be indicated in the database. Ideally, host organizations should answer
potential sending organizations or volunteers within a month. |
Host organizations can also take the initiative and contact organizations which
they already know or with which they have already cooperated, for example in
connection with other European programs or other activities. |
How to apply?
After a partnership has been established, the sending and approved host
organizations should prepare their respective applications for funding,
completing the application forms together. They should send them to the National
Agencies in the sending and host countries by the deadlines indicated in section
B.5. Volunteers should be involved in the preparation of the applications as
much as possible, allowing them to influence the content of the project.
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Projects can go ahead only when both the sending and the host National Agencies
have approved the applications for funding. The partners will receive funding
directly from their National Agency and will be responsible for all contractual
and reporting obligations for their own part of the project. |
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